THE 2018 AGM IS COMING UP!
The election of board members is an important event of which every HUC member should be aware. HUC is a volunteer, non-profit organization. We are happy to welcome new faces to the 2017 BoD!
If you are hoping to volunteer with the league it is not too late. Please email email@example.com to join the team.
Meets approximately once every 1-2 months. They attend all executive meetings and have a vote in all HUC executive decisions.
President- the face of the league, building relationships with other ultimate communities and especially the Hamilton community. The Executive Director reports primarily to the President. The President ensures the budget is being met.
Vice- President- supports the President. The VP is the face of the league within the league itself. The VP works closely with the Executive Director to oversee directors and committees, and helps to lead meetings and support the Executive. The Vice-President works closely with the Treasurer and Committee Leads to create the budget.
Treasurer (also Financial Director)- keep register of HUC accounts, coordinate Inventory Controller & Purchasing Director, prepare financial statement, updates signing authorities and issues cheques. The Treasurer works closely with the Vice-President and Committee Leads to create the budget.
Secretary- work with Executive Director to organize BoD and Executive meetings. The Secretary also keeps minutes, sends out action items and collects reports from committee heads.
Member at Large- holds responsibilities within league committees.
Reporting to the President, the Executive Director will be responsible for providing leadership and direction for all league operations under the guidance of the Executive Board of Directors. In addition, the position oversees the development of programs and supports directors and conveners for all on-going programs and activites.
BOARD OF DIRECTORS:
The Committee Leads and Directors report directly to the Executive Director. The BoD meets quarterly and committees meet when required.
Communications Director- informs the league members of updates and events happening in the community through both social media and the website, reporting directly to the Executive Director.
Social Media Liaison- communicates to league members through social media.
*Webmaster- updates the website pages to keep members informed.
Events Director- heads the special event committees and reports directly to the Executive Director.
Year-end Party Committee- with the help of the conveners, collect the MVP/spirit/champ winners, rent a venue, decide on prizes and coordinate with purchasing director to ensure prizes are ordered in time.
Tournament Director- work with ED to rent fields/setup registration, work with Communications Director to advertise/find teams, use Zuluru to set tournament schedule, find volunteers to help run event, organize logistics (field food, prizes, porta potties, cones, scoreboards, water).
Volunteer Appreciation Committee- work with ED to organize event and work with Communications Director to connect with volunteers.
Conveners- report to League Director (represented by Executive Director at this time).
Summer Conveners- help at captain's meeting, email captains, set schedule, check rosters, check spirit scores, deal with incident reports, help organize year end party (collect mvp's, determine award winners, help at year end party).
Fall Conveners- email captains, check rosters, set schedule, organize playoff day (field food, prizes, porta potties, cones, scoreboards, water)
Indoor Conveners- email captains, prepare for draft (6x6), check rosters, set schedules, check spirit scores, deal with incident reports, organize and distribute prizes.
Financial Director (also Treasurer)- keep register of HUC accounts, coordinate Inventory Controller & Purchasing Director, prepare financial statement. The Treasurer attends all Executive meetings and has a vote in all HUC executive decisions.
Inventory Controller- stores the league’s inventory, connects with league directors to distribute equipment and reports inventory numbers to the Purchasing Director.
Purchasing Director- works closely with the Inventory Controller to ensure there is adequate inventory. Communicates with the Events Director to ensure enough equipment is ordered for special events and league prizes.
Development Director- connects New Player Coordinator, Touring Liaison, Clinics Committee and Youth Development Committee, to provide our members the opportunity to grow/learn and flourish in this community. Reports directly to the Executive Director.
New Player Coordinator- answers emails from players looking to join the league or players new to the sport. When applicable, work closely with the Executive Director to organize hat teams. Report to the Development Director.
Touring Liaison- act as a liaison between the league and any touring teams operating in Hamilton. Ensure local players have an option of playing at a higher level and developing skilled players within our city. The Touring Liaison would also work closely with the ED to organize fields for practicing, provide fundraising opportunities to the teams, work closely with the Clinics Committee to facilitate skills development and ensure players are HUC members (for insurance purposes).
Clinics Committee- work with the Touring Liaison to provide opportunities for our members to learn and develop.
Youth Development Committee- get a youth league started. Get the word out to schools in the city and find volunteers to help run the league. Work closely with the ED to ensure volunteers have police checks and act as a convener and perform those duties to get the league moving and parents informed (work with Communications Director).
Ad Hoc Committee-
Website Committee- looking to improve the website for its users, finding quotes and suitable gurus
25th Anniversary Committee- 2019 is our 25th anniversary! We need a committee to make it extra special.